Monday, May 16, 2011

Microsoft Outlook 2007 keyboard shortcuts

List of shortcut keys for Microsoft Outlook 2007.Basic navigation keyboard shortcuts keys,Search keyboard shortcuts keys,Flags keyboard shortcuts keys,Color Categories keyboard shortcuts keys,Create an item or file keyboard shortcuts keys,All items keyboard shortcuts keys,E-mail keyboard shortcuts keys,Calendar keyboard shortcuts keys,Contacts keyboard shortcuts keys,Electronic Business Cards dialog box keyboard shortcuts keys,Tasks keyboard shortcuts keys, Format text keyboard shortcuts keys,Add Web information to items keyboard shortcuts keys,Print preview keyboard shortcuts keys,Send/Receive keyboard shortcuts keys,Visual Basic Editor keyboard shortcuts keys,Macros keyboard shortcuts keys,

Forms keyboard shortcuts keys,Table view - General use keyboard shortcuts keys,Table view - with a group selected keyboard shortcuts keys,Table view - All groups keyboard shortcuts keys,Calendar Day/Week/Month view keyboard shortcuts keys,Day view keyboard shortcuts keys,Week view keyboard shortcuts keys,Month view keyboard shortcuts keys,Date Navigator keyboard shortcuts keys,Business Cards view or Address Cards view - General use keyboard shortcuts keys,Business Cards view or Address Cards view - Move between fields in an open card keyboard shortcuts keys,Business Cards view or Address Cards view - Move between characters in a field keyboard shortcuts keys,Timeline view (Tasks or Journal) - item selected keyboard shortcuts keys,Timeline view (Tasks or Journal) - group selected keyboard shortcuts keys,Timeline view - unit of time on the time scale for days is selected keyboard shortcuts keys




Microsoft Outlook 2007 Basic navigation keyboard shortcuts keys

Shortcut                                                               Command
CTRL+1
Switch to Mail.

CTRL+2
Switch to Calendar.

CTRL+3
Switch to Contacts.

CTRL+4
Switch to Tasks.

CTRL+5
Switch to Notes.

CTRL+6
Switch to Folder List in Navigation Pane.

CTRL+7
Switch to Shortcuts.

CTRL+PERIOD
Switch to next message (with message open).

CTRL+COMMA
Switch to previous message (with message open).

F6 or CTRL+SHFT+TAB
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

TAB
Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.

Arrow keys
Move around within the Navigation Pane.

CTRL+Y
Go to a different folder.

F3 or CTRL+E
Go to the Search box.

ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane, go to the previous message.

SPACEBAR
In the Reading Pane, page down through text.

SHFT+SPACEBAR
In the Reading Pane, page up through text.

SHFT+PLUS SIGN or MINUS SIGN, respectively
Expand or collapse a group (with a group selected) in the Navigation Pane.

LEFT ARROW or RIGHT ARROW, respectively
Collapse or expand a group in the e-mail message list.


SHFT+TAB
Move to next field in Reading Pane.

CTRL+TAB
Move to previous field in Reading Pane.

ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE
Go back to previous view in main Outlook window.

ALT+RIGHT ARROW
Go forward to next view in main Outlook window.

CTRL+SHFT+W
Select the InfoBar and, if available, show the menu of commands.



Microsoft Outlook 2007 Search keyboard shortcuts keys

Shortcut                                                  Command

CTRL+E
Find a message or other item.


ESC
Clear the search results.


CTRL+ALT+A
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.


CTRL+ALT+W
Expand the Search Query Builder.


CTRL+SHFT+F
Use Advanced Find.


CTRL+SHFT+P
Create a new Search Folder.


F4
Search for text within a message or other item.


SHFT+F4
Find next during text search within a message or other item.


CTRL+H
Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.


CTRL+ALT+K
Expand search to include the desktop.




Microsoft Outlook 2007 Flags keyboard shortcuts keys

Shortcut                                                Command

CTRL+SHFT+G
Open the Flag for Follow Up dialog box to assign a flag.








Microsoft Outlook 2007 Color Categories keyboard shortcuts keys

Shortcut                                                    Command

ALT+D
Delete the selected category from the list in the Color Categories dialog box.








Microsoft Outlook 2007 Create an item or file keyboard shortcuts keys

Shortcut                                           Command

CTRL+SHFT+A
Create an appointment.


CTRL+SHFT+C
Create a contact.


CTRL+SHFT+L
Create a distribution list.


CTRL+SHFT+X
Create a fax.


CTRL+SHFT+E
Create a folder.


CTRL+SHFT+J
Create a Journal entry.


CTRL+SHFT+Q
Create a meeting request.


CTRL+SHFT+M
Create a message.


CTRL+SHFT+N
Create a note.


CTRL+SHFT+H
Create a new Microsoft Office document.


CTRL+SHFT+S
Post to this folder.


CTRL+T
Post a reply in this folder.


CTRL+SHFT+P
Create a Search Folder.


CTRL+SHFT+K
Create a task.


CTRL+SHFT+U
Create a task request.




Microsoft Outlook 2007 All items keyboard shortcuts keys

Shortcut                                                   Command

CTRL+S or SHFT+F12
Save.


ALT+S
Save and close.


F12
Save as.


CTRL+Z or ALT+BACKSPACE
Undo.


CTRL+D
Delete an item.


CTRL+P
Print.


CTRL+SHFT+Y
Copy an item.


CTRL+SHFT+V
Move an item.


CTRL+K
Check names.


F7
Check spelling.


CTRL+SHFT+G
Flag for follow-up.


CTRL+F
Forward.


ALT+S
Send or post or invite all.


F2
Turn on editing in a field (except in Icon view).


CTRL+L
Left align text.


CTRL+E
Center text.


CTRL+R
Right align text.




Microsoft Outlook 2007 E-mail keyboard shortcuts keys

Shortcut                                                    Command

CTRL+SHFT+I
Switch to Inbox.


CTRL+SHFT+O
Switch to Outbox.


CTRL+TAB
Choose the account from which to send a message. (with focus on the To box) and then TAB to the Accounts button


CTRL+K
Check names.


ALT+S
Send.


CTRL+R
Reply to a message.


CTRL+SHFT+R
Reply all to a message.


CTRL+F
Forward a message.


CTRL+ ALT+J
Mark a message as not junk.


CTRL+SHFT+I
Display blocked external content (in a message).


CTRL+ SHFT+S
Post to a folder.


CTRL+SHFT+N
Apply Normal style.


CTRL+M or F9
Check for new messages.


UP ARROW
Go to the previous message.


DOWN ARROW
Go to the next message.


CTRL+N
Create a new message (when in Mail).


CTRL+SHFT+M
Create a new message (from any Outlook view).


CTRL+O
Open a received message.


CTRL+SHFT+B
Open the Address Book.


CTRL+SHFT+O
Convert an HTML or RTF message to plain text.


INSERT
Add a Quick Flag to an unopened message.


CTRL+SHFT+G
Display the Flag for Follow Up dialog box.


CTRL+Q
Mark as read.


CTRL+U
Mark as unread.


CTRL+SHFT+W
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.


F4
Find or replace.


SHFT+F4
Find next.


CTRL+ENTER
Send.


CTRL+P
Print.


CTRL+F
Forward.


CTRL+ALT+F
Forward as attachment.


ALT+ENTER
Show the properties for the selected item.


CTRL+ALT+M
Mark for Download.


CTRL+ALT+U
Clear Mark for Download.


CTRL+B
Display Send/Receive progress.(when a Send/Receive is in progress)




Microsoft Outlook 2007 Calendar keyboard shortcuts keys

Shortcut                                                                                   Command

CTRL+N
Create a new appointment (when in Calendar).


CTRL+SHFT+A
Create a new appointment (in any Outlook view).


CTRL+SHFT+Q
Create a new meeting request.


CTRL+F
Forward an appointment or meeting.


CTRL+R
Reply to a meeting request with a message.


CTRL+SHFT+R
Reply All to a meeting request with a message.


ALT+0
Show 10 days in the calendar.


ALT+1
Show 1 day in the calendar.


ALT+2
Show 2 days in the calendar.


ALT+3
Show 3 days in the calendar.


ALT+4
Show 4 days in the calendar.


ALT+5
Show 5 days in the calendar.


ALT+6
Show 6 days in the calendar.


ALT+7
Show 7 days in the calendar.


ALT+8
Show 8 days in the calendar.


ALT+9
Show 9 days in the calendar.


CTRL+G
Go to a date.


ALT+= or CTRL+ALT+4
Switch to Month view.


CTRL+RIGHT ARROW
Go to the next day.


ALT+DOWN ARROW
Go to the next week.


ALT+PAGE DOWN
Go to the next month.


CTRL+LEFT ARROW
Go to the previous day.


ALT+UP ARROW
Go to the previous week.


ALT+PAGE UP
Go to the previous month.


ALT+HOME
Go to the start of the week.


ALT+END
Go to the end of the week.


ALT+MINUS SIGN or CTRL+ALT+3
Switch to Full Week view.


CTRL+ALT+2
Switch to Work Week view.


CTRL+COMMA or CTRL+SHFT+COMMA
Go to previous appointment.


CTRL+PERIOD or CTRL+SHFT+PERIOD
Go to next appointment.


CTRL+G
Set up recurrence for an appointment or task.




Microsoft Outlook 2007 Contacts keyboard shortcuts keys

Shortcut                                                              Command

CTRL+SHFT+D
Dial a new call.


F3 or CTRL+E
Find a contact or other item.


F11
Enter a name in the Search Address Books box.


SHFT+letter
In Table or List view of contacts, go to first contact that starts with a specific letter.


CTRL+A
Select all contacts.


CTRL+F
Create a new message addressed to selected contact.


CTRL+J
Create a Journal entry for the selected contact.


CTRL+N
Create a new contact (when in Contacts).


CTRL+SHFT+C
Create a new contact (from any Outlook view).


CTRL+O or CTRL+SHFT+ENTER
Open a contact form for the selected contact.


CTRL+SHFT+L
Create a new distribution list.


CTRL+P
Print.


F5
Update a list of distribution list members.


CTRL+Y
Go to a different folder.


CTRL+SHFT+B
Open the Address Book.


CTRL+SHFT+F
Use Advanced Find.


CTRL+SHFT+PERIOD
In an open contact, open the next contact listed.


ESC
Close a contact.


CTRL+SHFT+X
Open a Web page for the selected contact (if one is included).


ALT+D
Open the Check Address dialog box.


ALT+SHFT+1
In a contact form, under Internet, display the E-mail 1 information.


ALT+SHFT+2
In a contact form, under Internet, display the E-mail 2 information.


ALT+SHFT+3
In a contact form, under Internet, display the E-mail 3 information.




Microsoft Outlook 2007 Electronic Business Cards dialog box keyboard shortcuts keys

Shortcut                                                         Command

ALT+A
Open the Add list.


ALT+B
Select text in Label box when the field with a label assigned is selected.


ALT+C
Open the Add Card Picture dialog box.


ALT+E
Place cursor at beginning of Edit box.


ALT+F
Select the Fields box.


ALT+G
Select the Image Align drop-down list.


ALT+K, then ENTER
Select color palette for background.


ALT+L
Select Layout drop-down list.


ALT+R
Remove a selected field from the Fields box.




Microsoft Outlook 2007 Tasks keyboard shortcuts keys

Shortcut                                   Command

ALT+F2
Show or hide the To-Do Bar.


ALT+C
Accept a task request.


ALT+D
Decline a task request.


CTRL+E
Find a task or other item.


CTRL+Y
Open the Go to Folder dialog box.


CTRL+N
Create a new task (when in Tasks).


CTRL+SHFT+K
Create a new task (from any Outlook view).


CTRL+SHFT+U
Create a new task request.


CTRL+O
Open selected item.


CTRL+P
Print selected item.


CTRL+A
Select all items.


CTRL+D
Delete selected item.


CTRL+F
Forward a task as an attachment.


SHFT+TAB
Switch between the Navigation Pane, Tasks list, and To-Do Bar.


CTRL+J
Open selected item as a Journal item.


CTRL+Z
Undo last action.


INSERT
Flag an item or mark complete.




Microsoft Outlook 2007 Format text keyboard shortcuts keys

Shortcut                                                         Command

ALT+O
Display the Format menu.


CTRL+SHFT+P
Display the Font dialog box.


SHFT+F3
Switch case (with text selected).


CTRL+SHFT+K
Format letters as small capitals.


CTRL+B
Make letters bold.


CTRL+SHFT+L
Add bullets.


CTRL+I
Make letters italic.


CTRL+T
Increase indent.


CTRL+SHFT+T
Decrease indent.


CTRL+L
Left align.


CTRL+E
Center.


CTRL+U
Underline.


CTRL+] or CTRL+SHFT+>
Increase font size.


CTRL+[ or CTRL+SHFT+<
Decrease font size.


CTRL+X or SHFT+DELETE
Cut.


CTRL+C or CTRL+INSERT
Copy. Note CTRL+INSERT is not available in the Reading Pane.


CTRL+V or SHFT+INSERT
Paste.


CTRL+SHFT+Z or CTRL+SPACEBAR
Clear formatting.


CTRL+SHFT+H
Delete the next word.


CTRL+SHFT+J
Stretch a paragraph to fit between the margins.


CTRL+SHFT+S
Apply styles.


CTRL+T
Create a hanging indent.


CTRL+K
Insert a hyperlink.


CTRL+L
Left align a paragraph.


CTRL+R
Right align a paragraph.


CTRL+SHFT+T
Reduce a hanging indent.


CTRL+Q
Remove paragraph formatting.




Microsoft Outlook 2007 Add Web information to items keyboard shortcuts keys

Shortcut                                                                                           Command

Hold down CTRL and click the mouse button.
Edit a URL in the body of an item.


Hold down SHFT and click the mouse button.
Specify a Web browser.


CTRL+K
Insert a hyperlink.




Microsoft Outlook 2007 Print preview keyboard shortcuts keys

Shortcut                                                                                                                 Command

Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press V
Open Print Preview.


ALT+P
Print a print preview.


ALT+S or ALT+U
Open Page Setup from Print Preview.


ALT+Z
Zoom.


ALT+C
Close Print Preview.




Microsoft Outlook 2007 Send/Receive keyboard shortcuts keys

Shortcut                                                            Command

F9
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.


SHFT+F9
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).


CTRL+M
Start a send/receive.


CTRL+ALT+S
Define Send/Receive groups.




Microsoft Outlook 2007 Visual Basic Editor keyboard shortcuts keys

Shortcut                                              Command

ALT+F11
Open Visual Basic Editor.








Microsoft Outlook 2007 Macros keyboard shortcuts keys

Shortcut                                                 Command

ALT+F8
Play macro.








Microsoft Outlook 2007 Forms keyboard shortcuts keys

Shortcut                                                                    Command

CTRL+ALT+SHFT+F12
Save Form Design.


CTRL+SHFT+F11
Save Form Data.


Click in an InfoPath folder, and then CTRL+N.
Create a new Microsoft Office InfoPath form.




Microsoft Outlook 2007 Table view - General use keyboard shortcuts keys

Shortcut                                                                               Command

ENTER
Open an item.


CTRL+A
Select all items.


PAGE DOWN
Go to the item at the bottom of the screen.


PAGE UP
Go to the item at the top of the screen.


SHFT+UP ARROW or SHFT+DOWN ARROW, respectively
Extend or reduce the selected items by one item.


CTRL+UP ARROW or CTRL+DOWN ARROW, respectively
Go to the next or previous item without extending the selection.


CTRL+SPACEBAR
Select or cancel selection of the active item.


F5
Refresh view.




Microsoft Outlook 2007 Table view - with a group selected keyboard shortcuts keys

Shortcut                                           Command

CTRL+SHFT+PLUS SIGN
Expand all groups.


CTRL+MINUS SIGN
Collapse the group.


SHFT+PLUS SIGN
Expand a single selected group.


MINUS SIGN
Collapse a single selected group.


UP ARROW
Select the previous group.


DOWN ARROW
Select the next group.


HOME
Select the first group.


END
Select the last group.


RIGHT ARROW
Select the first item on screen in an expanded group or the first item off screen to the right.




Microsoft Outlook 2007 Table view - All groups keyboard shortcuts keys

Shortcut                                                                                          Command

CTRL+MINUS SIGN
Collapse all groups.


CTRL+SHFT+PLUS SIGN
Expand all groups.




Microsoft Outlook 2007 Calendar Day/Week/Month view keyboard shortcuts keys

Shortcut                                                            Command

ALT+key for number of days
View from 1 through 9 days.


ALT+0 (ZERO)
View 10 days.


ALT+MINUS SIGN
Switch to weeks.


ALT+=
Switch to months.


CTRL+TAB or F6
Move between Calendar, TaskPad, and the Folder List.


SHFT+TAB
Select the previous appointment.


LEFT ARROW
Go to the previous day.


RIGHT ARROW
Go to the next day.


ALT+DOWN ARROW
Go to the same day in the next week.


ALT+UP ARROW
Go to the same day in the previous week.




Microsoft Outlook 2007 Day view keyboard shortcuts keys

Shortcut                                                                                                          Command

HOME
Select the time that begins your work day.


END
Select the time that ends your work day.


UP ARROW
Select the previous block of time.


DOWN ARROW
Select the next block of time.


PAGE UP
Select the block of time at the top of the screen.


PAGE DOWN
Select the block of time at the bottom of the screen.


SHFT+UP ARROW or SHFT+DOWN ARROW, respectively
Extend or reduce the selected time.


With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectively
Move an appointment up or down.


With the cursor in the appointment, ALT+SHFT+UP ARROW or ALT+SHFT+DOWN ARROW, respectively
Change an appointment's start or end time.


ALT+DOWN ARROW
Move selected item to the same day in the next week.


ALT+UP ARROW
Move selected item to the same day in the previous week.




Microsoft Outlook 2007 Week view keyboard shortcuts keys

Shortcut                                                                                                                 Command

HOME
Go to the start of work hours for the selected day.


END
Go to the end of work hours for the selected day.


PAGE UP
Go up one page view in the selected day.


PAGE DOWN
Go down one page view in the selected day.


ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW, respectively
Move the appointment up, down, left, or right.


SHFT+LEFT ARROW, SHFT+RIGHT ARROW, SHFT+UP ARROW, or SHFT+DOWN ARROW; or SHFT+HOME or SHFT+END
Change the duration of the selected block of time.




Microsoft Outlook 2007 Month view keyboard shortcuts keys

Shortcut                                             Command

HOME
Go to the first day of the week.


PAGE UP
Go to the same day of the week in the previous page.


PAGE DOWN
Go to the same day of the week in the next page.




Microsoft Outlook 2007 Date Navigator keyboard shortcuts keys

Shortcut                                                               Command

ALT+HOME
Go to the first day of the current week.


ALT+END
Go to the last day of the current week.


ALT+UP ARROW
Go to the same day in the previous week.


ALT+DOWN ARROW
Go to the same day in the next week.




Microsoft Outlook 2007 Business Cards view or Address Cards view - General use keyboard shortcuts keys

Shortcut                                                                                            Command

One or more letters of the name that the card is filed under or the name of the field that you are sorting by
Select a specific card in the list.


UP ARROW
Select the previous card.


DOWN ARROW
Select the next card.


HOME
Select the first card in the list.


END
Select the last card in the list.


PAGE UP
Select the first card on the current page.


PAGE DOWN
Select the first card on the next page.


RIGHT ARROW
Select the closest card in the next column.


LEFT ARROW
Select the closest card in the previous column.


CTRL+SPACEBAR
Select or cancel selection of the active card.


SHFT+UP ARROW
Extend the selection to the previous card and cancel selection of cards after the starting point.


SHFT+DOWN ARROW
Extend the selection to the next card and cancel selection of cards before the starting point.


CTRL+SHFT+UP ARROW
Extend the selection to the previous card, regardless of the starting point.


CTRL+SHFT+DOWN ARROW
Extend the selection to the next card, regardless of the starting point.


SHFT+HOME
Extend the selection to the first card in the list.


SHFT+END
Extend the selection to the last card in the list.


SHFT+PAGE UP
Extend the selection to the first card on the previous page.


SHFT+PAGE DOWN
Extend the selection to the last card on the last page.




Microsoft Outlook 2007 Business Cards view or Address Cards view - Move between fields in an open card keyboard shortcuts keys

Shortcut                                                       Command

TAB
Move to the next field and, from the last field of a card, move to the first field in the next card.


SHFT+TAB
Move to the previous field and, from the first field of a card, move to the last field in the previous card.


ENTER
Move to the next field, or add a line to a multiline field.


SHFT+ENTER
Move to the previous field without leaving the active card.


F2
Display the insertion point in the active field to edit text.




Microsoft Outlook 2007 Business Cards view or Address Cards view - Move between characters in a field keyboard shortcuts keys

Shortcut                                                   Command

ENTER
Add a line in a multiline field.


HOME
Move to the beginning of a line.


END
Move to the end of a line.


PAGE UP
Move to the beginning of a multiline field.


PAGE DOWN
Move to the end of a multiline field.


UP ARROW
Move to the previous line in a multiline field.


DOWN ARROW
Move to the next line in a multiline field.


LEFT ARROW
Move to the previous character in a field.


RIGHT ARROW
Move to the next character in a field.




Microsoft Outlook 2007 Timeline view (Tasks or Journal) - item selected keyboard shortcuts keys

Shortcut                                                                                   Command

LEFT ARROW
Select the previous item.


RIGHT ARROW
Select the next item.


SHFT+LEFT ARROW or SHFT+RIGHT ARROW
Select several adjacent items.


CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR
Select several nonadjacent items.


ENTER
Open the selected items.


PAGE UP
Display the items one screen above the items on screen.


PAGE DOWN
Display the items one screen below the items on screen.


HOME
Select the first item on the timeline (if items are not grouped) or the first item in the group.


END
Select the last item on the timeline (if items are not grouped) or the last item in the group.


CTRL+HOME
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.


CTRL+END
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.




Microsoft Outlook 2007 Timeline view (Tasks or Journal) - group selected keyboard shortcuts keys

Shortcut                                               Command

ENTER or RIGHT ARROW
Expand the group.


ENTER or LEFT ARROW
Collapse the group.


UP ARROW
Select the previous group.


DOWN ARROW
Select the next group.


HOME
Select the first group on the timeline.


END
Select the last group on the timeline.


RIGHT ARROW
Select the first item on screen in an expanded group or the first item off screen to the right.




Microsoft Outlook 2007 Timeline view - unit of time on the time scale for days is selected keyboard shortcuts keys

Shortcut                                                      Command

LEFT ARROW
Move back in increments of time that are the same as those shown on the time scale.


RIGHT ARROW
Move forward in increments of time that are the same as those shown on the time scale.


SHFT+TAB
When the lower time scale is selected, select the upper time scale.


TAB
When the upper time scale is selected, select the lower time scale.


TAB
When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped.




















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