List of shortcut keys for Office v.X (Word/Excel). Keys for moving the insertion point keyboard shortcuts keys,Keys for selecting text and graphics (after pressing shift) keyboard shortcuts keys,Keys for extending a selection keyboard shortcuts keys,Keys for selecting multiple items keyboard shortcuts keys,Keys for moving and copying text and graphics keyboard shortcuts keys,Keys for finding, replacing, and browsing through text keyboard shortcuts keys,Keys for deleting text and graphics keyboard shortcuts keys,Keys for moving around in a table keyboard shortcuts keys,Keys for selecting text and graphics in a table keyboard shortcuts keys,Keys for inserting paragraphs and tab characters in a tabl keyboard shortcuts keys,Keys for inserting special characters keyboard shortcuts keys,Keys for undoing and redoing actions keyboard shortcuts keys
Office v.X (Word/Excel) Keys for moving the insertion point keyboard shortcuts keys
Shortcut Command
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| Press | To move |
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| LEFT ARROW | One character to the left |
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| RIGHT ARROW | One character to the right |
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| CMND+LEFT ARROW | One word to the left |
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| CMND+RIGHT ARROW | One word to the right |
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| CMND+UP ARROW | One paragraph up |
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| CMND+DOWN ARROW | One paragraph down |
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| SHFT+TAB | One cell to the left (in a table) |
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| TAB | One cell to the right (in a table) |
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| UP ARROW | Up one line |
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| DOWN ARROW | Down one line |
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| END (The END key is not available on all keyboards.) | To the end of a line |
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| HOME | To the beginning of a line |
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| PAGE UP | Up one screen (scrolling) |
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| PAGE DOWN | Down one screen (scrolling) |
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| CMND+PAGE DOWN | To the top of the next page |
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| CMND+PAGE UP | To the top of the previous page |
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| CMND+END (The END key is not available on all keyboards.) | To the end of a document |
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| CMND+HOME | To the beginning of a document |
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| SHFT+F5 | To a previous revision |
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| SHFT+F5 | To the location of the insertion point when the document was last closed |
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Office v.X (Word/Excel) Keys for selecting text and graphics (after pressing shift) keyboard shortcuts keys
Shortcut Command
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| Note | Select text by holding down SHIFT and pressing the key that moves the insertion point. |
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| SHFT+RIGHT ARROW | One character to the right |
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| SHFT+LEFT ARROW | One character to the left |
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| CMND+SHFT+RIGHT ARROW | To the end of a word |
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| CMND+SHFT+LEFT ARROW | To the beginning of a word |
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| SHFT+END (The END key is not available on all keyboards.) | To the end of a line |
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| SHFT+HOME | To the beginning of a line |
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| SHFT+DOWN ARROW | One line down |
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| SHFT+UP ARROW | One line up |
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| CMND+SHFT+DOWN ARROW | To the end of a paragraph |
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| CMND+SHFT+UP ARROW | To the beginning of a paragraph |
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| SHFT+PAGE DOWN | One screen down |
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| SHFT+PAGE UP | One screen up |
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| CMND+SHFT+HOME | To the beginning of a document |
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| CMND+SHFT+END (The END key is not available on all keyboards.) | To the end of a document |
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| OPTN+CMND+SHFT+PAGE DOWN | To the end of a window |
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| CMND+A | To include the entire document |
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| CMND+SHFT+F8, and then use the arrow keys; press CMND+PERIOD to cancel selection mode | To a vertical block of text |
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| F8+arrow keys; press CMND+PERIOD to cancel selection mode | To a specific location in a document |
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Office v.X (Word/Excel) Keys for extending a selection keyboard shortcuts keys
Shortcut Command
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| F8 | Turn extend mode on |
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| F8, and then press LEFT ARROW or RIGHT ARROW | Select the nearest character |
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| F8 (press once to select a word, twice to select a sentence, and so forth) | Increase the size of a selection |
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| SHFT+F8 | Reduce the size of a selection |
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| CMND+PERIOD | Turn extend mode off |
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Office v.X (Word/Excel) Keys for selecting multiple items keyboard shortcuts keys
Shortcut Command
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| Select the first item you want, hold down CMND, and then select any additional items you want. | Select multiple items that are not next to each other | |
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Office v.X (Word/Excel) Keys for moving and copying text and graphics keyboard shortcuts keys
Shortcut Command
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| CMND+C or F3 | Copy text or graphics |
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| CMND+X or F2 (then move the insertion point and press CMND+V or F4) | Move text or graphics |
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| OPTN+F3 | Create AutoText |
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| CMND+V or F4 | Paste the Clipboard contents |
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| CMND+SHFT+F3 | Paste the Spike contents |
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Office v.X (Word/Excel) Keys for finding, replacing, and browsing through text keyboard shortcuts keys
Shortcut Command
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| CMND+F | Find text, formatting, and special items |
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| CMND+OPTN+Y | Repeat find (after closing Find and Replace window) |
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| CMND+G | Go to a page, bookmark, footnote, table, comment, graphic, or other location |
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| CMND+OPTN+Z | Go back to a page, bookmark, footnote, table, comment, graphic, or other location |
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| CMND+OPTN+HOME | Browse through a document |
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Office v.X (Word/Excel) Keys for deleting text and graphics keyboard shortcuts keys
Shortcut Command
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| DELETE | Delete one character to the left |
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| CMND+DELETE | Delete one word to the left |
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| DEL or CLEAR | Delete one character to the right |
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| CMND+DEL | Delete one word to the right |
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| CMND+X or F2 | Cut selected text to the Clipboard |
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| CMND+Z | Undo the last action |
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| CMND+F3 | Cut to the Spike, a special AutoText entry that stores multiple items that you've deleted |
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Office v.X (Word/Excel) Keys for moving around in a table keyboard shortcuts keys
Shortcut Command
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| TAB | Next cell in a row |
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| SHFT+TAB | Previous cell in a row |
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| CTRL+HOME | First cell in a row |
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| CTRL+END (The END key is not available on all keyboards.) | Last cell in a row |
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| CTRL+PAGE UP | First cell in a column |
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| CTRL+PAGE DOWN | Last cell in a column |
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| UP ARROW | Previous row |
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| DOWN ARROW | Next row |
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Office v.X (Word/Excel) Keys for selecting text and graphics in a table keyboard shortcuts keys
Shortcut Command
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| TAB | Select the next cell's contents |
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| SHFT+TAB | Select the preceding cell's contents |
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| Hold down SHFT and press an arrow key repeatedly | Extend a selection to adjacent cells |
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| Click in the column's top or bottom cell. Hold down SHFT and press the UP ARROW or DOWN ARROW key repeatedly | Select a column |
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| CMND+SHFT+F8, and then use the arrow keys; press CMND+PERIOD to cancel selection mode | Extend a selection (or block) |
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| SHFT+F8 | Reduce the selection size |
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| Select the first item you want, hold down CMND, and then select any additional items you want. | Select multiple cells, columns or rows that are not next to each other |
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Office v.X (Word/Excel) Keys for inserting paragraphs and tab characters in a table keyboard shortcuts keys
Shortcut Command
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| RETURN | New paragraphs in a cell |
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| OPTN+TAB | Tab characters in a cell |
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Office v.X (Word/Excel) Keys for inserting special characters keyboard shortcuts keys
Shortcut Command
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| CMND+F9 | A field |
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| RETURN (after typing the first few characters of the AutoText entry name and when the ScreenTip appears) | An AutoText entry |
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| SHFT+RETURN | A line break |
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| SHFT+ENTER | A page break |
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| CMND+SHFT+RETURN | A column break |
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| OPTN+SPACEBAR | A nonbreaking hyphen |
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| OPTN+G | The copyright symbol |
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| OPTN+R | The registered trademark symbol |
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| OPTN+2 | The trademark symbol |
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| OPTN+SEMICOLON | An ellipsis |
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Office v.X (Word/Excel) Keys for undoing and redoing actions keyboard shortcuts keys
Shortcut Command
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| CMND+PERIOD | Cancel an action |
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| CMND+Z | Undo an action |
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| CMND+Y | Redo or repeat an action |
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